Finale DB Privacy Policy

Effective Date: May 25, 2026

At Finale DB, your privacy is important to us. This Privacy Policy outlines the types of information we collect, how we use it, and your choices regarding your data.

Information We Collect

We collect three types of information:

1. Usage and Interaction Data
   
   Through Google Analytics, we collect usage data, including:
   • Page views and navigation paths
   • Time spent on the site
   • Browser and device type
   • Geographic region (non-specific)
   • Search terms you enter into the site search
   • Filter selections you make while browsing
   • Interactions with products, sims, and brands (e.g. adding to My Effects, viewing demo videos, sharing, submitting or requesting content)
   • Authentication events (sign-in and sign-out)
   • Issue reports you submit
   For signed-in users, these interactions may be associated with your account identifier so we can understand how features are used across sessions. For signed-out visitors, this data is anonymous. We use this data to improve site functionality and user experience.
2. User-Submitted Data
   
   Through our feedback and contact forms, we collect information submitted by users, which may include:
   • Name and email address
   • Details related to data requests, data submissions, or feedback
   • Any other information you provide voluntarily through these forms
3. Cookies and Local Storage Data
   
   We use cookies and local storage to enhance site functionality and user experience. This includes:
   • Saving user settings and preferences
   • Enabling auto-login functionality
   • Managing session states for seamless navigation
   Cookies may store minimal information to support these features, but they do not store sensitive personal data.

How We Use the Data

The data we collect is used for the following purposes:

• Improving site functionality and user experience
• Responding to feedback, sim requests, and inquiries
• Managing submissions, such as new product proposals or issue reports
• Enabling personalized site functionality, such as user settings and auto-login

Data Sharing

We do not sell, trade, or share your data with third parties, except as required by law or to fulfill specific requests (e.g., when processing user-submitted data internally for feedback or simulations).

Data Retention

We retain user-submitted data and cookie-related information only as long as necessary to fulfill the purposes for which it was collected or as required by law.

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract: Processing necessary for account creation, authentication, and providing our services to you.
• Legitimate Interest: Processing for security, fraud prevention, and improving our services.
• Consent: Analytics cookies are only set after you provide consent via our cookie banner. You can withdraw consent at any time.

Cookies and Tracking

• Essential Cookies: These cookies are necessary for the site's core functionality, such as saving settings or enabling auto-login. They cannot be disabled.
• Analytics Cookies: Google Analytics uses cookies to collect anonymous usage data. These are only set after you provide consent.
• Third-Party Embed Cookies: Product pages may embed demo videos hosted on YouTube or Vimeo. When such a video is loaded or played, the embedded player may set its own cookies and collect data about the playback session. This data is governed by the respective provider's privacy policy, not ours.

When you first visit our site, you will see a cookie consent banner where you can choose to accept or decline analytics cookies. You can change your preferences at any time via the "Manage Cookie Preferences" button shown below this policy.

Your Privacy Choices

You have the following rights regarding your personal data:

• You can request access to, correction of, or deletion of your personal data by contacting us.
• You can opt out of Google Analytics tracking by declining analytics cookies in our cookie consent banner, or by using a browser extension such as the Google Analytics Opt-out Browser Add-on.

Your Rights (EU/EEA Residents)

If you are located in the European Union or European Economic Area, you have the following rights under GDPR:

• Right of Access (Article 15): Request a copy of your personal data.
• Right to Rectification (Article 16): Request correction of inaccurate personal data.
• Right to Erasure (Article 17): Request deletion of your personal data.
• Right to Data Portability (Article 20): Receive your data in a portable, machine-readable format.
• Right to Restrict Processing (Article 18): Request limitation of how we process your data.
• Right to Object (Article 21): Object to processing based on legitimate interests.
• Right to Withdraw Consent: Withdraw consent for analytics cookies at any time via the cookie banner or by contacting us.

To exercise any of these rights, please contact us at: support@finaledb.com

International Data Transfers

Your data may be transferred to and processed in the United States, where our servers are located. We use the following service providers:

• Amazon Web Services (AWS): Hosting and data storage.
• Google Analytics: Website analytics (only with your consent).
• ipapi.co: Geolocation service used to determine your country based on your IP address, solely to display the appropriate cookie consent banner. This data is cached locally in your browser and is not stored on our servers. See ipapi.co's privacy policy.
• YouTube (Google): Used to embed product demo videos hosted on YouTube. Loading a product page that contains a YouTube video, or playing the video, causes data to be sent to YouTube according to Google's privacy policy.
• Vimeo: Used to embed product demo videos hosted on Vimeo. Loading a product page that contains a Vimeo video, or playing the video, causes data to be sent to Vimeo according to Vimeo's privacy policy.

Supervisory Authority

If you are located in the EU/EEA, you have the right to lodge a complaint with your local data protection authority if you believe your data has been processed unlawfully. You can find your local authority at: EDPB Members List

Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. Updates will be posted on this page with the revised effective date.

Contact Us

If you have any questions about this Privacy Policy or your data, please contact us at:
support@finaledb.com